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Few townships comply with reporting requirement

Published: Tuesday, Jan. 29, 2013 1:15 a.m. CDT

State law requires townships to turn in monthly financial reports for their road districts. Many aren't doing so.

They are supposed to submit the reports – a listing of bills paid – to their county highway departments.

In Lee County, only six of 22 townships submitted reports in 2012. Those complying were Alto, Amboy, Lee Center, Wyoming, Ashton and Sublette townships, County Engineer Dave Anderson said.

He planned to send out reminders to boost compliance, he said.

"I think they all have the numbers," he said. "It's just a matter of whether they get the information turned in."

In Whiteside County, 15 of 22 townships complied last year, said Russ Renner, the county engineer. Letters went out to the seven others, he said.

Morrison Township hasn't turned in a report since July, while Prophetstown Township didn't submit any in 2012, Renner said. Albany and Hume townships sent nothing from August to December. Portland Township missed October and December, while Erie and Fenton townships didn't turn in reports for November and December.

"Most of the townships do a fairly good job of reporting," Renner said. "They can use a pre-set form given to them, but it's not required to be on the form. It's something they should have written down somewhere."

Jacqueline Roman, Prophetstown Township's clerk, said she has had problems with her computer. Roman, who has been clerk since the 1970s, planned to turn in a bunch of monthly reports at one time soon, as she said she has done before.

Myron Hofmeister, the township supervisor, said it should be done.

"I should have been on top of this," he said.

Renner said he looks over the reports to make sure the townships are complying with the law. For instance, the road districts can't make purchases of more than $20,000 without competitive bidding, with certain exceptions, he said.

The state has no penalty for failure to submit the reports.

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